Sample output
A sample pay period, handbook review and exposure report
This is an anonymized example of what ComplianceShield produces: the pay-period math with overtime trued up on commissions and meal premiums priced, the notice and receipt tracking that goes with it, the kind of findings a handbook review returns, and the exposure report you receive after a free audit. Figures are illustrative.
48
Employees in period
$3,412.86
Overtime true-up owed
$1,187.40
Meal premiums owed
17
Notices to sign
Pay period results
One row per employee, per workweek: what the regular rate actually is once commissions and spiffs are included, the overtime owed on top of what a base-rate calculation would pay, and one hour of premium for each missed meal period.
| Employee | Base rate | Commission + spiffs | Regular rate | OT true-up | Missed meals | Meal premium |
|---|---|---|---|---|---|---|
| A. Alvarez — Technician | $32.00 | $1,240.00 | $46.51 | $137.66 | 2 | $93.02 |
| R. Chen — Technician | $28.50 | $860.00 | $39.05 | $79.13 | 1 | $39.05 |
| M. Delgado — Installer | $30.00 | $310.00 | $33.88 | $23.28 | 0 | $0.00 |
| S. Okafor — Technician | $34.00 | $1,910.00 | $55.83 | $218.75 | 3 | $167.49 |
Week one shown. The same calculation runs for week two, and the pay entries export in the format your payroll provider expects.
Notices and receipts
Status you can see without opening a pay period, so nothing sits unsigned.
17 meal notices sent
One notice per employee with a missed meal period.
12 / 17 signed
Employees signed by typing their name on a private link.
4 / 6 managers retrained
Managers confirmed retraining by typing their name.
48 / 48 handbook receipts
Signed for the current handbook version.
Handbook review findings
Each finding names the policy area, the problem, and the replacement language — delivered as a Word document with tracked changes and comments you can review with your attorney.
Handbook says employees take lunch “when convenient”. California requires a duty-free 30-minute meal period beginning before the end of the fifth hour, with premium pay when it is missed.
Overtime is described as 1.5x the base hourly rate over 40 hours per week, omitting daily overtime, double time, and commissions in the regular rate.
No paid sick leave policy is included. A compliant accrual and carryover policy is added as a tracked insertion.
Handbook states unused vacation is forfeited each year. Earned vacation is wages in California and cannot be forfeited.
A rule barring employees from discussing pay conflicts with protected activity.
Handbook recommendations are compliance guidance only. They are not legal advice and do not create an attorney-client relationship. We strongly recommend review by a licensed California employment attorney before you adopt or distribute a handbook.
Exposure report — findings by category
What the free audit returns: each finding mapped to the relevant Labor Code section, an estimated penalty range, and the remediation steps that document reasonable steps under the 2024 PAGA reforms.
Overtime and double time were paid on the base hourly rate only. Non-discretionary commissions, on-call pay and spiffs were excluded from the regular rate, underpaying overtime for every technician who earned them.
Recommended reasonable steps
- Recalculate the weekly regular rate to include commissions and non-discretionary spiffs, and issue the true-up.
- Reconcile the trailing 12 months of overtime calculations.
- Run each period through the calculator so the true-up is applied before export.
Estimated exposure: $96,000
Get this for your company
Figures shown are illustrative. Your audit uses your actual payroll and timekeeping data. Confidential, and no obligation.
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